Supplier Authorizations
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      Supplier Authorizations

      Control supplier access to inventory at a ONEOK refined fuel terminal

      What is a Supplier Authorization?

      Supplier Authorizations enable Inventory Owners to control the amount of inventory that a Supplier can lift off from their product inventory at a ONEOK refined fuel terminal.

      • Create new authorizations
      • Activate, deactivate, and edit authorizations
      • Turn on or off Two-Party Exchange for Suppliers

      With Supplier Authorizations, Inventory Owners can ensure that their suppliers have access to the right amount of inventory at the right time while maintaining control over their inventory supply.

      How do I set up a Supplier Authorization?

      1. Swift Home Page > Loading > Supplier Authorizations
      2. Upper right-hand corner: New Authorizations OR (+ on the top right-hand corner from anywhere in Swift) New Supplier Authorizations
      3. Select to set up by Product or Location

        Set up by PRODUCT:

        1. Choose a Supplier in the dropdown
        2. Select Product
        3. Select End Date OR check No End Date
        4. Enter the Authorization Number (required)
        5. Select Type — for authorized volume and renewal frequency
        6. Click Continue
        7. Select Locations > Continue
        8. Review and Submit

        Set up by LOCATION: 

        1. Choose a Supplier in the dropdown
        2. Select Location
        3. Select End Date OR check No End Date
        4. Enter the Authorization Number (required)
        5. Select Type — for authorized volume and renewal frequency
        6. Click Continue
        7. Select Products > Continue
        8. Review and Submit

           

      How do I view Supplier Authorizations?

      1. Swift Home Page > Loading > Supplier Authorizations
      • The dashboard allows you to view authorizations by supplier, product, or location and filter them.
      • Select the tabs above the main display to view authorizations by Base Products or Custom Products.
      • Additional filters in the upper right-hand corner include:
        • Supplier Authorizations that are turned on or off
        • Two-Party Exchange is turned on or off or is pending acceptance
        • Type
        • Status
        • State, Location, Product, and Supplier

      How do I turn a Supplier Authorization On/Off

      1. Filter and find authorizations from the Supplier Authorization dashboard
        1. Turn On:
          1. Click Turn On in the authorization desired
          2. Confirm
        1. Turn Off:
          1. Click Turn Off in the authorization desired
          2. Confirm

      Supplier Authorizations can be turned back on or off at any time.